Can you write some of the rules down in the invite / joining instructions or on a website?
- can you say something like 'if there's a problem with your behaviour, I will talk to you about it'[wondering from the examples you give if the extra nervous new people are used to operating in contexts where they're expected to react correctly to unclear / implicit communication and if you can make the expectations explicit it might help them feel less nervous]
- giving info eg. nearest toilets, car parking, public transport might help. As might info on the physical boundaries of your meeting space if you're outdoors / details of other people / groups who usually use spaces next to yours. And for outdoor events at this time of year, it'd be good to say what you're doing as host to keep people warm enough and what they can do for themselves. Should they bring their own chairs and/or blankets?
- giving another sort of info - is it a structured event? is it unstructured or hybrid? Is it ok to just leave if you're not enjoying it? Is it possible to leave without help from you as the host?
- confirming re eating stuff in a situation where some people are wearing masks and others aren't actually seems reasonable to me. What rules does the space have on wearing masks? Could the space look like one where everyone who can wear a mask is doing so? Do people only remove them to eat? How physically close is it ok to get to other people? (especially if these people might normally be mask wearing but have removed them to eat) Is there a specific space to go to if you want to eat? [in case there are people not eating to avoid taking their masks off]
- there's also a whole chunk of stuff around where have the snacks come from / who has paid for them / are we supposed to be contributing to the cost? that might need clarifying for new people.
- you may not need a co-host, if you can find someone specifically willing to help look after new people for the first 30 mins or so.
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branchandroot
(no subject)
Date: 2024-12-06 08:21 pm (UTC)- can you say something like 'if there's a problem with your behaviour, I will talk to you about it'[wondering from the examples you give if the extra nervous new people are used to operating in contexts where they're expected to react correctly to unclear / implicit communication and if you can make the expectations explicit it might help them feel less nervous]
- giving info eg. nearest toilets, car parking, public transport might help. As might info on the physical boundaries of your meeting space if you're outdoors / details of other people / groups who usually use spaces next to yours. And for outdoor events at this time of year, it'd be good to say what you're doing as host to keep people warm enough and what they can do for themselves. Should they bring their own chairs and/or blankets?
- giving another sort of info - is it a structured event? is it unstructured or hybrid? Is it ok to just leave if you're not enjoying it? Is it possible to leave without help from you as the host?
- confirming re eating stuff in a situation where some people are wearing masks and others aren't actually seems reasonable to me. What rules does the space have on wearing masks? Could the space look like one where everyone who can wear a mask is doing so? Do people only remove them to eat? How physically close is it ok to get to other people? (especially if these people might normally be mask wearing but have removed them to eat) Is there a specific space to go to if you want to eat? [in case there are people not eating to avoid taking their masks off]
- there's also a whole chunk of stuff around where have the snacks come from / who has paid for them / are we supposed to be contributing to the cost? that might need clarifying for new people.
- you may not need a co-host, if you can find someone specifically willing to help look after new people for the first 30 mins or so.